Annual Meeting Notice

The annual meeting will take place at Brookhaven Borough Hall on Sunday, November 15, 2026 at 7:00 PM.

Members in good standing in attendance at the meeting may vote on proposed by laws changes, election of officers to the board of directors and other agenda items calling for a vote of the membership. 

The agenda is as follows: 

By-Laws

B. Eligibility – Each Board member must be a member in good standing as defined  herein. In addition, a Board member with 3 consecutive unexcused absences of Board meetings shall be deemed to have voluntarily vacated his or her position. If the legitimacy of the absence is questioned, it shall be presented to the Board for vote. Each member must meet all Babe Ruth and Federal, State, and Local requirements for  participation in the League. Failure to meet these requirements requires mandatory vacating of position. 

Open Positions - How to apply for the open positions:

Members in good standing may email the league Secretary at secretary@brookhavenbaseball.org with a statement of interest. 

President– 

The President will be the Chief Executive Officer of the League.  They will preside over the Board of Directors meetings, as well as the Annual General Meeting.  He or She shall have general active management of League business and shall see that all orders and resolutions of the Board of Directors are carried out.  They shall execute all bonds, mortgages, and all contracts of this League. The President must be a resident of Brookhaven as this position may require attendance of borough council meetings and participation with members of Brookhaven Borough Council regarding the League’s use of borough owned facilities.  The term shall be two years and the term will expire in even years.

Note: The president is expected to represent the league at meetings of the Cal Ripken District Commissioner. The president must possess good communication skills and be available to handle league business throughout the calendar year. The president is the main point of contact between Babe Ruth Corporate office and the local league. 

Player Agent: 

The Player Agent shall be a member of the Board of Directors and be responsible for

organizing, implementing, scheduling, overseeing and supervising registration, drafts and game scheduling within the League. They shall confirm the eligibility of all players, as well as confirm the eligibility and credentials for all coaches/volunteers. The player agent, in coordination with the board, may appoint members to a “Division Coordinator” position. These "Division Coordinators" shall assist the player agent with the administration of baseball activities during the Spring and/or Fall season. The term shall be two years and the term will expire in even years. 

Note: The Player Agent must have reliable access to a computer, internet and email and must be proficient in Google Docs, Google Sheets and other electronic systems necessary to maintain registration records, rosters, schedules, documentation and League communications. Individuals should not seek or accept this position if they are unable to fulfill the technical skills required for the responsibilities of this office.

Tournament Director: 

The Tournament Director shall be a member of the Board of Directors and be

responsible for organizing, implementing, scheduling, overseeing and supervising League Tournaments. The term shall be two years and the term will expire in even years.

Note: The Tournament Director position requires strong organizational, technical and interpersonal skills. The individual must be comfortable and proficient using a computer, Google Docs, Google Sheets, email and other electronic tools necessary to create and manage tournament schedules, brackets, rosters, communications and records. The individual must also be able to communicate effectively, work professionally with a variety of people, resolve issues, make timely decisions and remain calm and organized in a fast-paced tournament environment. 

Events Coordinator & Fundraising:

Events Coordinator & Fundraising officer shall be the

chairperson of, and be responsible for, the Events and Fundraising committee, which shall consist of at least one (1) but not more than three (3) members. Members of the Committee other than the Coordinator may, but not need be, members of the Board. The event and fundraising officer and/or Committee shall be responsible for coordinating all events and fundraising activities of the league such as the opening day parade, picture day, the beef and beverage fundraiser, the 12 year old moving up events and closing ceremonies. They shall also be responsible for ensuring that no individual team and/or member of the League engages in any fund raising activity for that individual team, which is strictly prohibited. This Coordinator shall make a report to the Board of Directors at each meeting thereof, and shall file a written report for the Annual Meeting. The term shall be two years and the term will expire in even years.

Note:This is an active, hands-on position requiring consistent availability and follow-through, particularly in the weeks leading up to League events and fundraisers. The individual must be able to communicate effectively with Board members, families, volunteers, sponsors and community members, delegate responsibilities, resolve issues and ensure that events and fundraising activities are successfully executed. 

Teener Division Coordinator

 The Teener Division Coordinator shall  be the chairperson of and be responsible for the Teener Division Committee. The Teener Division Committee shall consist of at least one  (1) but not more than three (3) members in addition to the Coordinator.  The Teener Division Coordinator and Committee shall be responsible in  all respects for operation of the Teener Division. The term shall be two years and the term will expire in even years.

By-Laws Updates: 

The purpose of the following updates will allow the board to comply with the by-laws that require that no more than half of the board of directors be up for reelection in any one year. 

Edit the position of snack bar coordinator(s) with the following language: 

Snack Bar Coordinator(s) - The Snack Bar Coordinator(s) shall be a member of the Board of Directors and be responsible in all respects for the operation of the Snack Bar. He or she shall also prepare a monthly report of finances to the Board of Directors. The term shall be two years and the term

will expire in odd years. The term shall be two years and the term will expire in odd years. If there are two snack bar coordinators one term will expire in even years and one will expire in odd years. No single term shall be longer than two years without reappointment or election.

Edit the position of field maintenance manager(s) with the following language:

The Field Maintenance Manager(s) shall be a member of the Board

of Directors and be responsible for the maintenance and repair of the grounds and buildings owned and or leased and or operated by the League. He or she shall also be in charge of all improvements to the grounds and buildings, whether capital improvements or otherwise, and shall request funding for the same from the Board of Directors. He or she shall also make a report for the Annual Meeting of the

Membership. The field maintenance manager(s) shall be the chairperson/coordinator of the field

maintenance committee. If a committee is established the committee shall consist of at least (1), but not

more than three (3) members in addition to the coordinator(s). The committee shall be responsible for all aspects and coordination of field maintenance activities. The term shall be two years and the term will expire in odd years.

The term shall be two years and the term will expire in odd years. If there are two snack bar coordinators one term will expire in even years and one will expire in odd years. No single term shall be longer than two years without reappointment or election.

Should these by-laws changes be accepted the terms of Jessie Habich (Snack Bar) and Jessie Wilcox (Field Maintenance) will immediately expire as the even year expiration and be up for appointment or election for an additional two year term.